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outlook

Since most staff use Outlook on a daily basis, it is essential that you know how to use it to make the most of your time. Here are some training videos to help you along your way.

Action

Scenario
Setup Outlook 2007 Follow these instructions to setup Microsoft Outlook to use the Exchange over the Internet feature, which synchronizes any number of laptop/desktops with your webmail at mail.campusoutreach.org, and provides an ongoing backup for your email and enhanced functionality.
Setup Entourage 2008 (Mac) Follow these instructions to setup Microsoft Entourage for Mac to use the Exchange over the Internet feature, which synchronizes any number of laptop/desktops with your webmail at mail.campusoutreach.org, and provides an ongoing backup for your email and enhanced functionality.
Setup Palm Mobile Follow these intructions to setup your Palm Mobile device.
Setup Windows Mobile Follow these intructions to setup your Windows Mobile device.
Setup iPhone Follow these intructions to setup your iPhone device.
Setup Outlook 2003 Follow these instructions to setup Microsoft Outlook to use the Exchange over the Internet feature, which synchronizes any number of laptop/desktops with your webmail at mail.campusoutreach.org, and provides an ongoing backup for your email and enhanced functionality.
Change Your Password This training video shows you how to change your password using Outlook Web Access.
Add Additional Account Use this document to add an additional Exchange account to your list of Mail Accounts that show up in your file directory toolbar in Outlook 2007.
Create Archive File One way to keep your Exchange account running smoothly is to do an annual archive of your old emails that you want to save. This document will walk you through creating one.
Create Views One of the least used features in Outlook is creating views in which to organize and use all the information available to you. This video shows you how to create views, using mailing labels as a goal in this example.
Email Mail Merges Once you have your view created, there are many things you can do with it. One of the more popular is sending out HTML emails via Mail Merge, which sends individual emails to each person in your view, personalized for them.
This also explains how to save your email template and use it again for the next email Mail Merge update you send out after you have added new contacts.
Import Old Files Once you have setup your Outlook properly, you can import your old Outlook files. These are the instructions. These instructions would also apply if you were importing items from Outlook Express.
Quaratined Emails From time to time, you may receive an email in your inbox from barracuda@campusoutreach.org, notifying you that you have email that has been quarantined. This short video explains what to do when you receive an email like this and how to manage your quaratine preferences for the future.
Search Folders Quite often you may want to search for the same kinds of file over the same folders. In this case, a Search folder should be used. Search folders are basically a folder that pulls together emails based on the criteria you specify, without moving the emails from their existing folders. Think of it as a different way to view a group of emails.
quick priorities with flags

Flags have many uses, especially for messages. You can use the six colors of flags to give you a quick priorities list of Tasks in your email.  Determine the priority of each color, and then assign your messages as they come in.

To view your priority list, click on the Search Folder at the top of the Navigation Pane titled "Flagged for Follow-Up."

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